Park or Metro property file
A file for an event on a Metro park or property, with the restroom layout drawn to the park's own features and paths.
Serving Jefferson County
The Restroom Plan Inside a Louisville Metro Special Events Application
The restroom part of a Metro special events application: when it is needed, what the file must show and who files it.
- Standard, ADA and trailer units
- Derby season, festivals and parks
- Construction sites and crews
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Metro Event Plan
Metro Special Events Restroom Plan: what it covers
Quick answer
The Louisville Metro Special Events Handbook, revised for 2026, says an application is needed when an event takes place on Metro property or when two or more city services are needed, and it says organisers are charged the cost of the city services supplied. The handbook does not say whether portable toilets pass through the process, so the restroom plan is attached to the application as a matter of practice and the Office of Special Events is asked to confirm.
A Metro special events application is a file that several city services read at once, and the restroom plan is one of the drawings they expect to see. The organiser makes the application. The plan is the part that most organisers have not thought about until someone asks for it.
This page explains how the restroom plan fits the Metro process. The handbook is the authority, and the Office of Special Events confirms how it applies to a particular event. The office's phone numbers are in the handbook and are not repeated here, so the office is named rather than given a number.
- Service area
- Louisville & Jefferson County
- Availability
- Phones answered 24/7
- Phone
- (888) 351-0294
When the Metro process applies
The process applies when an event is on Metro property or uses two or more city services, and the restroom plan goes into the file whenever it does.
The two tests are simple to state and easy to misjudge. A park event is on Metro property. A street event that needs a closure, trash pick-up and a police presence uses several city services. Most public events meet at least one test, so the question is usually whether the event is large enough to need a plan at all, which the organiser answers with the crowd figure.
Where the event is on private land and uses no city services, the Metro process does not apply, and the restroom plan is handled with the owner and the organiser instead.
What the office reads in the restroom plan
The office reads the count, the layout, the accessible units, the servicing route and the close-out time, and it reads them against the closures and the crowd figure in the rest of the file.
A reader at the office wants to see where each unit stands, how many there are, how they are reached and when they are serviced. A plan that answers those on one drawing is the easiest to read alongside the closures.
The count is shown with its basis, so the office can see how the crowd figure became a number of units.
Costs for city services and the restroom plan
Because the handbook charges organisers for city services, the restroom plan should show any city service it depends on, such as a closure or a waste pick-up, so the cost is visible in the file.
A restroom plan that relies on a city service, such as a closed street for a truck or a Metro waste pick-up for a food area, names that service. The organiser then knows the cost of it before the application is made.
The handbook's rule is that the organiser pays for the services supplied to the event. A plan that lists them keeps that from becoming a surprise.
Changes after filing
A change to the restroom plan after filing is agreed with the Office of Special Events in writing, and the drawing on the day is the version the office approved.
Plans do change: a crowd estimate rises, a closure moves or a unit must be placed on a different spot. The change is recorded on the plan and sent to the office before the event, so the approved drawing and the one on the ground are the same.
A change made on the day without the office's agreement is the hardest to justify, so the supervisor calls the organiser before moving any unit that the office approved.
Keeping the file in one place
A single file holds the restroom plan, the closures, the event facts and the cost of city services, so the office and the organiser read the same set of papers.
Papers scattered across an organiser's inbox are slow to approve. One file with a contents page and the restroom plan at the front is the easiest for the office to read and the easiest for the organiser to answer from.
The file is dated and updated each time a change is agreed, so the version on the desk is always the one the office holds.
Changes to a Metro file mid-process
A change to a Metro file while the application is still open is sent to the office in writing, with the revised drawing and the reason for the change.
An application can be open for weeks, and a change in the crowd or a closure can come up during that time. The change is sent to the office with the revised drawing and a note of the reason, so the file reflects the current plan.
A change made by phone is confirmed in writing, and the organiser keeps the confirmation with the application.
Warning signs
Signs you need metro special events restroom plan
A permit does not change the safety rules for a unit. Keep units clear of hydrants, fire access and exits, and do not place one where the approved drawing does not show it. Report any change of plan to the organiser before it is made.
- An event on Metro property, such as a park, a riverfront walk or a Metro-owned lot
- An event that uses two or more city services, such as street closures, trash collection or police
- An event where the organiser expects a crowd large enough to need a restroom plan
- An event where the venue or the permit office has asked for a restroom layout
- A multi-site or multi-day event that needs one plan across several applications
Our process
How our metro special events restroom plan visit works
Check whether the Metro process applies
Ask whether the event is on Metro property or uses two or more city services. If either is true, the application is needed, and the restroom plan is prepared with it.
Gather the event facts
The date, the place, the hours, the expected crowd, the food and drink, the closures and the accessible need are collected. These match the figures in the rest of the application.
Draw the restroom layout
The units, the accessible units, the handwash stations, the servicing route and the crowd access are drawn onto the event site plan, to scale and dated.
File with the application
The organiser makes the application and attaches the restroom plan. The organiser keeps a copy and brings a printed drawing if the office asks for one.
Answer questions and confirm changes
The office may ask about the count, the layout or the servicing. Answers are given against the same drawing, and any change is agreed in writing before the event.
Options
Types and options for metro special events restroom plan
Street and closure file
A file for an event that closes streets or uses city services, with the restroom plan matched to the closures and the side streets.
Multi-day or multi-site file
One restroom plan covering several days or several sites, with each day or site drawn and counted separately.
Need metro special events restroom plan today?
Call any hour and explain what is going on. You get a clear price before any work starts.
Jefferson County
Why metro special events restroom plan is different in Louisville and southern Indiana
The handbook says organisers are charged 100 percent of the cost of city services supplied to an event, and solid waste management is one of the services it lists. The restroom plan should be costed on the same basis as the other services the event uses.
Metro Louisville covers the whole of Jefferson County, so the same handbook applies to an event in the city and to one in a Jefferson County town.
Events across the Ohio River in Indiana are not covered by the Metro handbook, and that side is confirmed with the Indiana authorities separately.
Related
Related services
Park and Festival Restrooms
Unit counts, layouts and servicing for park events, festivals and community days, with the Metro file prepared where it applies.
Derby Festival Event Restrooms
Each Derby Festival event planned as its own site, with its own count, layout, servicing route and permit file.
Race and Run Course Restrooms
Units at the start, the finish and along the course, placed to the course map, the closures and the race's own timing.
Stadium Tailgate and Game Day Restrooms
Lot-by-lot unit counts, firm footings and servicing routes for tailgates and game-day events around a Louisville stadium.
Thunder Over Louisville Restrooms
Unit counts and layouts for a riverfront fireworks show, planned against a date that can move and a river that can rise.
Where we work
Metro Special Events Restroom Plan across Jefferson County
- Metro Event Plan in Glenview
- Metro Event Plan in Harrods Creek
- Metro Event Plan in Fairdale
- Metro Event Plan in Prospect
- Metro Event Plan in Hillview
- Metro Event Plan in Brooks
- Metro Event Plan in Goshen
- Metro Event Plan in Pewee Valley
- Metro Event Plan in St. Matthews
- Metro Event Plan in Jeffersontown
- Metro Event Plan in Shively
- Metro Event Plan in Anchorage
- Metro Event Plan in Middletown
- Metro Event Plan in Fern Creek
- Metro Event Plan in Valley Station
- Metro Event Plan in Okolona
- Metro Event Plan in Jeffersonville
- Metro Event Plan in Clarksville
- Metro Event Plan in New Albany
- Metro Event Plan in Mount Saint Francis
- Metro Event Plan in Floyds Knobs
- Metro Event Plan in Sellersburg
- Metro Event Plan in Lanesville
- Metro Event Plan in Georgetown
- Metro Event Plan in Elizabeth
- Metro Event Plan in Memphis
- Metro Event Plan in Charlestown
- Metro Event Plan in Greenville
- Metro Event Plan in Borden
Not sure if you're covered? Check your ZIP code.
Guides
Read before you book
Planning Restrooms for Derby Season in Louisville
Derby season restrooms are planned in three parts: the racetrack day, the festival and neighborhood events around it, and the wet ground that cold rain leaves behind.
The Metro Special Events Handbook and the Restroom Plan
The Louisville Metro Special Events Handbook, revised for 2026, says an application is needed when an event is on Metro property or when two or more city services are needed.
How Many Restrooms a Louisville Park Event Needs
A Louisville park or festival event's restroom count is set for the busiest hour from the organiser's expected crowd, the event's hours and its pattern of use.
An Accessible Portable Toilet Plan for a Louisville Event
An accessible portable toilet plan for a Louisville event states the number of accessible units, where they stand, the firm route to them and the checks made on the day.
FAQ
Metro Special Events Restroom Plan FAQs
When is the Metro application needed?
When the event is on Metro property or uses two or more city services. The handbook sets the test, and the Office of Special Events confirms how it applies.
Who makes the application?
The organiser does. We prepare the restroom part of the file and the organiser attaches it.
Does the handbook set a portable toilet rule?
Not that was found. The handbook does not say whether portable toilets pass through its process, so the restroom plan is attached and the office is asked to confirm.
Will I be charged for the city services?
The handbook says organisers are charged the cost of the city services supplied to an event. The office sets the figure for each event.
Can the plan change after approval?
Only with the office's agreement, in writing, before the event. The drawing on the day is the approved version.